JOB DESCRIPTIONDuties and Responsibilities at this level entails:Interpreting laws, statutes and ensuring adherence to the Procurement and Disposal act, 2005.Ensuring compliance with the Public Procurement and Asset Disposal Act 2015 and government regulations related to supply chain management activities;Overseeing the development, implementation, and review of supply chain management policies, strategies, and programs;Initiating measures to ensure integrity and application of high professional supply chain management standards and guidelines;Overseeing market surveys and research;Reviewing internal procurement and inventory manuals;Drawing plans to integrate e-procurement in hospital operations;Responsible for the overall strategy and execution of the supply chain management function as well as the planning and directing of activities and operations of the business;Identifying and driving continuous improvement opportunities to streamline processes and improve accuracy and efficiency within operations;Developing, implementing and sustaining a production planning system to ensure on-time in full delivery to our customers;Managing current and long-term forecast projections to drive production and inventory planning goals;Developing effective communication and processes with the transportation and logistics vendors;Evaluating suppliers and contractor's performance;Identifying opportunities for the achievement of cost savings through procurement and supply chain management;Maintaining awareness of supplier non-compliance/performance to plans and service levels, taking timely remedial action and intervening as appropriate through a structured contract management programme;Devising and ensuring implementation of effective risk management strategies;Providing technical advice during negotiations on strategically significant contracts;Monitoring and evaluating performance of supply chain management systems;Promoting effective management with suppliers to sustain value throughout contracts;Maintaining database of approved sources of supplies and researching into new and alternative sources;Authorizing disposal of inventory and other assets;Coordinating development of supply chain management strategic plans;Training users on compliance with established procurement regulations and policies; aCoordinating activities of tender, procurement, inspection and receipt and disposal committees;Developing strategies to improve supplier performance in terms of on time delivery, and quality specifications,Preparing and filing statutory reports to/and from the Public Procurement Oversight Authority (PPOA);Ensuring approval of procurement documents;Preparing bid awards for the Board's approval;Planning, compiling and preparing procurement budgets for the hospital; andDeveloping performance improvement strategies and capacity building for the staff.JOB SPECIFICATIONSFor appointment to this grade, an officer must have:A minimum period of eight (8) years relevant work at least five (5) years' experience in senior management level in a reputable Institution.Bachelor's degree in any of the following; Supply Chain Management, Commerce (Supplies Management option), Procurement or its equivalent qualification from a recognized institution.Master's degree in any of the following discipline; Supplies Chain Management, Commerce (Supplies Management option), Procurement or its equivalent qualification from a recognized institution.Senior Management course lasting not less than four (4) weeks from a recognized institution or its equivalent.Membership in good standing to Kenya Institute of supplies Management (KISM) or Chartered Institute of Purchasing and Supplies (CIPS).Valid 2024 Practicing License.Proficiency in computer applications.Fulfilling the requirements of Chapter Six (6) of the Constitution of Kenya, 2010.Demonstrated professional Competencies and administrative capability.COMPETENCIESResource management skills.Managing performance and driving for outcomes.Establishing strategic directions.Visionary/Leading change.Policy development.Effective communication skills.Risk management.Detailed-orientedTechnical Competencies.Decision-making and problem solving skills
