Operations And Administrative Associate

Qualifications

Bachelor or Masters degree in Business Administration, Economics, Sociology, Finance or a related course; knowledge and experience in implementing of either health care or social protection programme is an added advantage

Strong English writing capacity (proof reading, copy editing) and exceptional attention to detail

Excellent skills in coordinating the execution of partnership documents and processes (agreements, contracts, MOUs, etc.)

Capacity to provide detailed IT management/ support (calendar management, cloud storage, project management tools like Zoom, MS Teams, etc.)

Strong administrative functions/ support (basic accounting or bookkeeping, team mtg minutes and task tracking, travel arrangements, etc.)

Excellent interpersonal skills and the ability to work well within a multicultural team environment;

Ability to work in the absence of pre-defined processes and /or experience of a start-up

Responsibilities

Key responsibilities include:
Collaborate with the BHS Directors, Program Specialists and other key team members on all operations related matters

Support in strategic improvements of BHS operation and activities

Coordinate and support the team members in organizational risk management, ensuring compliance in terms of client contracts, partnership agreements, insurance, etc.

Provide input into the development of administrative/operational policies (e.g. finance, procurement, talent management)

Work closely with the program team to coordinate program meetings and activities as required

Assist in drafting written project materials (client profiles, project charters)

Maintain team filing and document storage (cloud based)

Coordinate staff participation in internal and external meetings including workshops and events

Support the management of relationships with external partners (vendors, landlord etc) on all administrative matters

Perform any other duty as may be required

Job Requirements
Required education

Required relevant work experience

Required languages: