The Office Administrator is responsible for the management and coordination of office operations and procedures by maintaining office systems and supervising support staff. He/she is responsible for the day-to-day operations of the office ensuring efficient and effective operations and coordinating on all issues affecting the daily operations of the office.
Qualifications• Master’s degree or equivalent in Business Administration, Public Administration,
Finance, Economics, or related field
• Minimum of 10 years of professional experience at the national or international level in
managing staff and operational systems
• Experience in working in a computer environment using multiple office software
packages, experience in handling of web-based management systems and ERP
systems
Responsibilities
Management? Support the Head of Operation for quality assurance, and compliance with
organization guiding principles, rules, policies and strategies in the area of
Operations
? Ensure compliance of operations and policies, establishment of management
targets and monitoring of results
? Contribute to the analysis of the operating environment and provide advice on legal
considerations and risk assessment
Financial Management
? Support the strengthening the financial and operations management capacity of
restricted projects
? Support the design and implementation of effective accounting and financial
management systems, procurement, Human Resources administration and
processes in accordance with IPPF recognized policies and best practices as wellas Membership terms and conditions
? Work with the Projects’ Coordinators and collaborate with other ARO team
members from the different departments for enhanced accountability and systems
strengthening in all IPPF ARO including high quality reports to donors.
Procurement and policies development? Coordinate the finalization of draft manuals
? Assist the Head of Operations and Technology in managing Office’s suppliers’ bids
? Assist the Head of Operations in financial transactions review and approval
Human Resources and Administration
? Ensure Office compliance with corporate human resources policies and procedures
? Support proper administration of staff benefits and entitlements
? Engage fully in change management and review of organizational structure
including job descriptions
Job Requirements
Required education
: Post-graduate education
Required relevant work experience
: 10 years
Required languages:
English (Spoken: fluent | Written: fluent)
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