Procurement Assistant

Requirements for Appointment

For direct appointment to this grade a candidate must have a Diploma in Supplies Management

with a minimum of 2 years’ experience

Professional Qualifications:

Must be a member of a recognized professional procurement body (KISM)

Must be a licensed practitioner

Knowledge of contract law is an added advantage.

Knowledge of e-procurement systems

Knowledge of Public Procurement and Disposal Act

Responsibilities

Key Tasks
o Assisting the Procurement Officer in running the Procurement office and

handling all procurement roles of the company.

o Procuring goods and services for the company through prompt conversion of

purchase requisitions to purchase orders.

o Managing the quotation process and expediting the delivery of goods and

services.

o Assisting in supplier pre-qualification and participate in the opening of tenders

o Working in conjunction with the line managers to ensure clear specification of

goods / services.

o Processing purchase requisitions and ensuring they are duly approved by the

relevant signatories before converting into purchase orders.

o Maintain efficient procurement and distribution and distribution of stores,

disposal of unserviceable and or obsolete stores.

o Initiates review of procurement policies, regulations and standards.

o Reviews re-order levels and monitor the movement of relevant products.

o Undertakes marketing surveillance of relevant products.

o Establishes linkages with suppliers.

o Analyzing requests for quotation.

o Tracking purchase orders for approval and forwarding to suppliers.

o Prepare budget proposals.

o Prepare weekly delivery status progress reports.

o Preparing weekly supplier delivery plans for review and implementation

o Perform any other duties as assigned.

Job Requirements
Required education
: Diploma, Associate's degree

Required relevant work experience
: 2 years

Required languages:
English (Spoken: fluent | Written: fluent)
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