Job Summary
The Procurement Officer is responsible for communicating with suppliers and procuring project material and services with guidance from the procurement Specialist.
Minimum Qualification:Masters
Experience Level:Mid level
Experience Length:1 year
Job Description/Requirements
RTI
International is an independent organization dedicated to conducting
innovative, multidisciplinary research that improves the human
condition. With a worldwide staff of more than 4,000 people, RTI offers
innovative research and development and a full spectrum of
multidisciplinary services. Universities in North Carolina founded RTI
in 1958 as a centerpiece of the Research Triangle Park.
RTI
is currently seeking to fill a vacancy for the Kenya Crops & Dairy
Market Systems (KCDMS) Activity which is part of the Feed the Future
program, America’s initiative to combat global hunger and poverty. In
this regard, USAID is partnering with RTI International on a 5-year (Oct
2017 to Sept 2022) cooperative agreement - KCDMS Activity - to help
increase agricultural production and reduce poverty and malnutrition in
Kenya. The project will also spur competitive, resilient market systems
in Kenya’s horticulture and dairy sectors. We seek to recruit aProcurement Officerto be based in the Nairobi office.
Job Summary:The
Procurement Officer is responsible for communicating with suppliers and
procuring project material and services with guidance from the
procurement Specialist. She/he will work with procurement Specialist in
soliciting the procurement requirements from suppliers and carry out
procurement practice with integrity through fair and open competition.
In addition, she/he will demonstrate compliance with applicable
requirements (RTI policies, USAID/FAR regulations) and ensure that the
technical efforts in procurement adhere to the standard operating
procedures and good business practice. She/he in collaboration with the
Procurement Specialist, will support the timely and effective
implementation of project’s technical scope of work and aligned to the
global or regional agreements where available. The day to day activity
of this position encompasses all aspects of supply chain from supplier
identification to delivery and post procurement support such as vendors
payment.
She/he
will work in an operations team that includes Finance, Administration,
Human Resource, GTS and Field Administration team. S/he will collaborate
with technical and grants teams. She/he will be expected to contribute
to resolution of issues, resource management, planning and
procurement.
Essential Duties:
In collaboration and under the direction of the Procurement Specialist, the Procurement Officer will;
Ensure compliance with the applicable RTI procurement policies and procedures, contractual terms, USAID’s rules and regulation.
Prepare Tax exemption documents in accordance with USAID cooperating country rules and regulations.
Call out for Request for Quotations (RFQs), Expression of Interest (EOI) as required and coordinate the tender opening exercise.
Assist in the evaluation and negotiation of payments and credit terms for all new and existing suppliers.
Maintain procurement files both hard and soft in accordance with applicable policies and procedures.
Perform the vendor prequalification exercise, and contracts renewals.
Participant in the identification and selection process for suitable residential / office spaces for leasing, as applicable.
Contracts/
leases and agreements administration; monitor to ensure contract terms
are adhered to and track Local Purchase Order (LPO) / contracts
performance periods.
Assist with maintenance of the procurement status report.
Ensure satisfactory delivery of goods/services and within the required timelines.
Support
the payments cycle by providing inputs for Cash Management Request
(CMR) prepare and submit of all the procurement paperwork required for
payments processing.
Support the preparation of projects’ procurement plans and periodically prepare project procurement reports.
Update procurement tools such as the Short-term Independent Contractor (STIC) & Consultancy
Agreements Tracker, the LPOs and Requisitions Tracker as well as the Contracts Register.
Maintain vendor quality assurance programs.
Provide draft responses to grievances brought forward by the suppliers
Support with preparation of sub award and in-kind procurements
Qualifications:
Master’s degree or bachelor’s degree in procurement/ supply Chain Management or business-related field.
1 year of experience or equivalent combination of education and experience
Certificate(s) in Procurement from a recognized institution or organization – CIPS or KISM
Experience with USAID-funded projects preferred
Excellent knowledge of Microsoft Office and procurement software
Strong organizational, reporting and management skills
Excellent interpersonal skills and ability to work as part of a team
Strong verbal and written English communication skills
Strong presentation and facilitation skills
Ability to build effective relationships with all clients, peers, and stakeholders
Ability to work hands-on, independently, and within team
Demonstrated success managing and leading technical and administrative teams
Strong organizational and interpersonal skills and ability to work in a team-oriented setting
Strong
oral and written communication skills and ability to coordinate
activities with officials from host country government, US Government,
NGO’s, and other partners
Strong computer skills: Microsoft Office Applications
Experience in general business administration and financial management
Willingness to travel to the field offices.
Only shortlisted applicants will be contacted.
RTI
does not permit any payment requests demanded during any part of the
hiring process. If such requests are made, please report it to the RTI
Ethics Office **********. Any candidate making any payment will be disqualified from consideration for future employment with RTI.
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