DESCRIPTION OF DUTIESUnder the direct supervision of the Procurement Officer Lead, the incumbent is assigned all or part of the following duties: oPlan procurement actions involving analysis of a variety of contracting issues and /or identification of optional courses of action.oAnalyze and evaluate information regarding vendor's performance as regards quality, prices, delivery, and equipment concerning the organization's requirements.oSupport the preparation and distribution of invitations for bids and requests for quotations to qualified suppliers. Review offers and provide input on contract awards in compliance with the WHO standards, policies, and procedures.oSupport the evaluation and negotiation with suppliers to ascertain their commitment and ability to meet specific requirements and accept new contracts.oTrack and update the suppliers' database, prepare suppliers' performance evaluations, and identify and take appropriate action regarding suppliers who repeatedly fail to comply with the terms and conditions of their contracts. oDraft audit responses, review, and follow- up on any outstanding audit recommendations related to the procurement of goods or services. oWork closely with the Global Service Center (GSC), Regional Office, and HQ Procurement Teams to follow up on shipments, provide updates on delivery status or delays; resolve any outstanding issues. oProvide notice of shipment to consignees; prepare claims for lost, damaged, or incorrect shipments and assist in obtaining settlements as necessary; coordinate the resolution of claim issues with suppliers concerning their non-compliance with contractual terms and conditions. oSet up and maintain an appropriate documentation and archiving system to allow easy retrieval and use of purchase authorization/purchase orders and reports received. oAssist technical staff and requisitioning officers regarding technical specifications for services procurement; provide advice regarding relevant templates, approaches, and policies.oPrepare and conduct e-tender exercises for establishing LTAs. Review offers and provide input on contract awards in compliance with the WHO standards, policies, and procedures.oAfter having checked their quality, publish tender documents on the United Nations Global Marketplace (UNGM).oPerforms other related duties as assigned.REQUIRED QUALIFICATIONSEducationEssential: First university degree in public procurement, logistics, business or public administration, management or other related fields closely related to the position from an accredited/recognized institution. Desirable: ·Certified training in procurement (CIPS or equivalent).ExperienceEssential: At least two (2) years' experience in procurement or any other fields closely related to the position, preferably in an international organization.Desirable:·Experience in procurement of goods or services in line with WHO requirements.·Experience using Oracle Enterprise Resource Planning or similar packages. Skills·Strong skills and knowledge of best practices of services procurement·Strong interpersonal skills to work with people across the organization, ability to instil confidence, negotiate, and implement change. ·Demonstrated ability to act independently and exercise sound judgment.·Ability to work closely with international officials at all levels·Strong analytical skills·Good knowledge of Microsoft Excell. WHO Competencies1.Teamwork2.Respecting and promoting individual and cultural differences3.Communication4.Moving forward in a changing environment Use of Language SkillsEssential: Expert knowledge of English. Knowledge of another UN official language would be an asset Other Skills (, IT)·Thorough knowledge in supply operations and procurement services.·Demonstrate ability to act independently and exercise sound judgment.·Effective communication and negotiation skills.·Very good organizational skills, ability to meet deadlines.·Sound skills in utilizing Oracle Enterprise Resource Planning or similar packages.·Knowledgeable in Office applications, including Excel, PowerPoint, and Word.
