Receptionist

Job Summary

To act as the first point of contact for visitors and callers to Alert and to undertake a range of other administrative tasks.

Minimum Qualification:Certificate
Experience Level:Senior level
Experience Length:10 years
Job Description

Duties:

1.Operate Alert’s switchboard receiving and transferring telephone
calls, announcing callers, taking brief messages and passing these on via the email
system or connecting callers to staff members personal direct line voicemail.
2. Maintain and ensure that the answer message is appropriate.

3. Report telephone equipment and line faults to the IT Manager.

4. . Review and update on a regular basis the staff contact and telephone extension lists.

5. Greet and welcome visitors to the Offices ensuring they sign
in the visitor’s book and informing the relevant member of staff of their arrival.

6. Monitor and ensure that the reception area is kept tidy and projects a business-like
image.
7. Keep a record of staff and visitors signing in and out of the building.
Duties:

1.Operate Alert’s switchboard receiving and transferring telephone
calls, announcing callers, taking brief messages and passing these on via the email
system or connecting callers to staff members personal direct line voicemail.
2. Maintain and ensure that the answer message is appropriate.

3. Report telephone equipment and line faults to the IT Manager.

4. . Review and update on a regular basis the staff contact and telephone extension lists.

5. Greet and welcome visitors to the Offices ensuring they sign
in the visitor’s book and informing the relevant member of staff of their arrival.

6. Monitor and ensure that the reception area is kept tidy and projects a business-like
image.
7. Keep a record of staff and visitors signing in and out of the building.