Records Assistant (Rba/4/3/3/2020/05)

Job Requirements
Diploma in any of the following; Records Management & Information studies, Library and Information studies or Archives and Records management

Minimum KCSE grade C- or equivalent

Certificate in computer proficiency from a recognized institution

At least one (1) year relevant work experience

Shown merit and ability as reflected in work performance and results

Fulfil the requirements of Chapter 6 of the Constitution

Responsibilities

KRA 1: Records and Registry Management
Maintain a registry system to ensure accurate filing and retrieval process of documents and records.

Manage incoming documents to ensure proper classification and appropriate filing

Register both incoming and outgoing files in the movement register to ensure all files removed from registry are properly recorded in the master registry file

Undertake periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.

Training of users on the filing and record management system including document folio procedures

Assist in development and review of a records management procedure manual

Appraisal of all non-current/closed records

Identification, listing, labelling and transfer of records for permanent preservation at KNADS

Obtain authority for destruction of valueless records from the Director of KNADS

KRA 2: Scanning and Indexing

Sort out mail and scanning the same to ensure electronic record in the workflow system

Manage the scanned mail to ensure security and timely attention and action on same

Develop accurate and consistent indexing of documents to ensure a reliable database and distribution of electronic data and information to users
Regularly update database with latest data or information from schemes returns
Job Requirements
Required education
: Bachelor's degree

Required relevant work experience
: 12 months

Required languages:
English (Spoken: fluent | Written: fluent)
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