Job Summary
Our client is a medium sized company based in Nairobi that imports and distributes a wide range of agrochemicals to farmers and farms in Kenya. They seek to hire a well-experienced Credit Officer tasked with the implementation and oversight of the company’s credit policies and procedures.
Minimum Qualification:Diploma
Experience Level:Senior level
Experience Length:5 years
Job Description
Location:Nairobi
Salary:60K – 80K
Key Responsibilities
Credit Control Procedures
• Contribute in design and implementation of an elaborate company credit control policy.
• Review the company credit procedures and develop and implement enhancement where required.
• In conjunction with Sales and and Finance & Administration Manager, design appropriate credit limit for each customer.
• Manage the outstanding sales balances by designing and implementing an appropriate means of collections while ensuring the Direct Debit Payment System among corporate clients is appropriately monitored and documented.
• Ensure credit limits are adhered to as per regulations existing at the time.
• Keep the company up to date with new credit management procedures and techniques.
Debtors Records/ Information
• Ensure that master file data relating to credit management in the accounts receivable ledger is accurate and up-to date at all times.
• Reconcile transactions and balances on a fortnight basis to ensure accurate debtors accounts.
• Ensure that payments are correctly allocated, to appropriate accounts and against the appropriate invoice(s).
• Ensure that set procedures and control of invoices, credit notes etc. are followed.
• Be the custodian of the company debtors’ record for the overall debtors’ asset portfolio.
• Maintain accurate and up to date clients’ accounts records by setting up and maintaining client files.
• Obtain and maintain sufficient information to assess the credit worthiness of new and existing clients.
• Assist in generation of legal documents for use in the credit function.
• Ensure statements are sent to customers by first day of every month (hence need to constantly collect and update customers’ contact address).
Reporting
• Prepare monthly aging analysis for Ledger account balances.
• Ensure that confirmation of clients’ accounts balances are properly prepared and mailed to customers within the required time.
• Attend fortnight and monthly meetings of the Credit Committee.
• Ensure that monthly evaluation report on collection target by company clients and field sales team is ready by first Monday of the month.
• Prepare monthly collection forecasts and aged debt analyses to be presented to Director by the last day of the month.
Debt Management
• Proactively follow up payment of outstanding invoices and ensure credit allocated to customers is monitored and controlled effectively.
• Optimize cash flow by reducing average collection days within company’s policies and procedures.
• Handle any disputed accounts to ensure that payments are in line with company credit policy.
• In liaison with customer service and field sales staff, investigate and resolve queries on customer accounts.
• Initiate and enforce ‘Stop Supply Orders’ to overdue accounts.
• Negotiate payment schedule with bad debtors, clients in financial difficulties and/or arrange for goods possession or re-possession to cover for the outstanding debt.
• Handle any disputed accounts to ensure that payments are in line with the company credit policy.
• Recommend/Justify debt write-offs to the management in line with laid down regulations.
• Identify bad debt accounts requiring assistance of collection agency or legal action and co-ordinate collections with such third party contractors.
• Ensure that there is no relapse on order-to-cash (OTC) audit findings.
Skills & Qualification
• Bachelor’s Degree/ Diploma in a finance related field
• Qualifications in CPA/CCP will be an added advantage
• At least 5 years of credit control experience, preferably in a busy microfinance set-up
• Proven track record of achieving collection targets
• Excellent communication skills
• Must have a driving license
• Must be at least 31 years
• Male candidates are encouraged to apply
N.B.
• 5 years of credit control experience is a must
• Must be at least 31 years old
• Must have a valid driving license
• Male candidates are encouraged to apply
How to Apply
If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Senior Credit Officer – Distribution Company) on/beforeFriday 4th September 2020
N.B: We do not charge any fee for receiving your CV or for the interviewing process.
Only candidates short-listed for interview will be contacted.
