Job SummaryThe Senior Executive Assistant will be responsible for managing the day-to-day activities of the CEO and ensuring daily administrative needs are met promptly and efficiently. Should have extensive experience supporting top-level executives, proficient in managing complex schedules and handling confidential information. Dedicated professional committed to ensuring seamless executive operations and facilitating strategic initiativesDuties and ResponsibilitiesMaintain the CEO's complex schedules, diaries, coordinating meetings, logistics, international conference calls, preparing agendas, taking minutes, and making necessary travel arrangementsLiaise with key stakeholders to resolve queries/complaints raised by internal and external clients, suppliers, etc.Prepare, collate and handover all necessary information required by the CEO prior to any meeting or interactionAssist in the coordination and execution of special projects, as assigned by the executivesConsistently build and maintain relationships with key stakeholders for the purpose of working together to support the CEOSupport delivery of CEO initiatives, via management of trackers to ensure success within the agreed timelinesEnsure to keep the CEO up to date with daily, weekly and monthly reports of pending actionsFollow-up on the completion and submission of relevant reports from key stakeholdersTimely and professionally responds to and report outcomes of ad hoc projects, business issues, client requests and stakeholder requests, etc. that impact the businessPrepare reports, presentations, speeches, etc. on behalf of the CEOServe as a point of contact between the executives and various departments, clients, and suppliersAnticipate the needs of the executives and proactively address themPrepare and reconciliate expenses for the CEOConduct research, collect and analyze data to prepare reports and documents for the CEO when requiredCommunicates with the Board of Directors and coordinates the full life cycle arrangements for their meetings from arrival to departure.Provide supports to all directors and senior management team when requiredMinimum Requirements and CompetenciesBachelor's Degree in any Business Discipline7+ years' experience in an Executive Assistant role preferably supporting C-level executivesAbility to manage senior executives in the organizationHigh levels of integrity and confidentialityProven ability to streamline processes and enhance efficiency in fast-paced environments.Able to handle sensitive information with integrity and confidentiality.Strong written and verbal communication skills.Exceptional organizational and multitasking abilities, with keen attention to detail
