Supervisor.Expenditure At Kenya Airways

Job Purpose Statement:
Ensure all supplier invoices /claims are paid by their due dates and expenses are reported in the right cost-lines and cost centers in the correct financial period
Principal Accountabilities (KEY Performance areas):
Ensure supplier invoices are processed and paid by their due dates to meet contractual obligations.
Ensure supplier invoices are subjected to statutory deductions in compliance with various tax authority’s requirements
Ensure supplier invoices are coded to the correct account code and cost centre and are accounted to the right financial period for proper financial reporting.
Liase with all outstation accountants to get supplier invoice posting and payment status report to ensure completeness of liabilities and expenses.
To ensure all invoices processed are well supported with a signed contract
Ensure timely response and update on supplier queries and internal stakeholders.
Work on automation of process within AP eg Fuel plus,hotels
Follow up on timely approvals of invoices with respective approvers to avoid delays
Monitor and coordinate resolution of supplier queries with internal stakeholders’ suppliers to ensure all liabilities incurred are recognized in the company books
Follow up on closure of prepaid invoices to ensure timely receipt of goods and services thus safeguarding the company assets.
Ensure accurate and consistency provision for cost incurred but not paid for to achieve completeness
To develop, train and motivate assigned staff to enhance productivity and efficiency.
Attend to internal and externally audit requirements in a timely manner.
Preparation of weekly overdue status report and other sectional reports, on timely basis to enable management decision making.

Qualifications
Business graduate (Major in Finance or accounting)
ACCA/CPA (K) or equivalent
Over 3 experience in the airline industry
Knowledge of Strong IT supported systems in Finance, particularly Oracle Accounts payable.
Proficient in MS office applications
Strong knowledge of AP and “procure-to-pay” processes, practices, and control frameworks
Understanding of Tax regulations in relation to supplier payments
Excellent interpersonal and people management skills
Financial analytical skills
Communication skills