Key Requirements:Approve LPOs, Delivery Notes, Goods Received Notes & associated procurement documentation within approval limits in liaison with the finance functionEnsure all PLC transactions are duly authorized, accurately valued, timely recorded and appropriately classified in the accounts payable as well as related inventory system ledgersApprove and manage the procurement, logistics & custody petty cash float receipt(s) & spendMonitor vendor performance to ensure consistent service outputOversee resolution of vendor grievances & disputesConduct weekly stores function meetings with staff to assess risk, review future strategies, and identify potential cost avoidance and improvement opportunitiesStrategically plan, lead and direct the execution of logistics (site-logistics / in & outbound) to effectively coordinate orders received & subsequently dispatchedReview material forecasts prepared for all the units for reasonableness on a monthly basis; ensure inventory requisitioned is in tandem with prevailing occupancy & seasonalityMaintain liaison with lodge managers and department HoDs to ensure their requirements are timely metApprove transfer-out delivery notes to ensure that all items dispatched to the lodges are timely posted in the system; further ensure that all goods-in-transit transactions are timely terminated & posted to the destination unit store with minimal queries/ supply disputesManage, assign and monitor logistics vehicles, including adherence to maintenance & service schedules, ensuring all logistics vehicles have all requisite (valid) licences & permitsEnsure all store & warehouse locations are securely maintained with inventory items stored & arranged in a structured, systematic & accessible manner; adhering to all health & safety policies and proceduresEstablish Minimum & Maximum Stock Holding levels, Lead Times and Safety/Buffer Stocks; determine optimal inventory levels to meet unexpected demand, including unusual seasonal/ occupancy variationsDetermine (with sufficient accuracy) ROL (Reorder or Par Levels), ROQ's (Reorder Quantities); ensure metrics relating to re-order quantities are analysed and reported periodically to observe variation trendsEnsure proper function ability of cold rooms, weighing scales (and their periodic certification), trolleys and lifting equipmentPlanning and organizing personnel rotation and annual leave schedules for central stores staffEnsure that the central store(s) & inventory warehouse(s) operate with up-to-date requisite valid licenses & permits; in compliance with prevailing local county laws & regulationsPrepare a monthly delivery service level report, (with rejection analysis information) containing all aspects of vendor performance, such as timely delivery, price, quantity, quality variations & expiry date profile(s)Qualifications:Bachelor's degree in Purchasing and Supplies Management from a recognized universityMember of the Chartered Institute of Procurement and Supplies (CIPS)Accounting qualifications & experience will be an added advantageMinimum Ten (10) years' work experience in a procurement position that includes management of the supply chain, logistics, inventory & storage facilities, preferably within a hospitality group settingIn-depth knowledge of hospitality industry procurement, logistics & inventory management practices, standards, rules and regulations is greatly preferredExperience in procuring OS&E, FF&E & high-value maintenance materials will be advantageousExperience with Central warehousing and distributionExperience with Inventory Management Systems or ERPs with knowledge of system supply chain managementExcellent communication, leadership, negotiation, analytical and report writing skillsExcellent computer skills (Stock & inventory control systems, MS Office & Google Suite applications)Maturity, confidentiality, impartiality and trustworthiness; high level of ethics & integrity.Possess personal drive, initiative and professional approach to efficient & effective resource management
