Team Assistant, G4

This position is located in the Regional Office for Eastern Africa (ROEA) in Nairobi (Kenya), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The Team Assistant will work under the overall supervision of the UNODC Representative of ROEA and the direct supervision of the Crime Prevention and Criminal Justice Officer heading the Criminal Justice Programme in ROEA, and the Programme Officer for the project.
For more information on UNODC, please visit our website: www.unodc.org

Responsibilities

•Assist in the coordination of programme/project planning and preparation work for the components of the PLEAD Project.
•Compile, summarize, and presents basic information/data on specific programmes/project and related topics or issues.
•Assist in organizing workshops, including the procurement of services, facilitating travel arrangements for participants and consultants, etc.
•Assist in the recruitment of consultants and contractors.
•Assist in reviewing project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identify inconsistencies; distribute project documents to relevant parties upon approval.
•Provide assistance in reviewing budget revisions in preparation of final approval; assist in verifying availability of funds; ensures necessary approval and entry in computerized budget system.
•Provide assistance in administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
•Compile, summarize and enter data on project delivery; draft related status reports, identifying shortfalls in delivery, budget overruns, etc., and bring to the attention of management.
•Draft routine correspondence on budget-related issues and prepare and update periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
•Provide general office assistance; respond to general and medium complex information requests and inquiries; review, log and route incoming correspondence; set up and maintain files/records; organize meetings, workshops; handle routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.
•Perform other work-related duties as assigned

Job Requirements
Required education
: Bachelor's degree

Required relevant work experience
: 3 years

Required languages:
English (Spoken: fluent | Written: fluent)
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