Job Summary:The overall job purpose is to assist the Head of School in the planning, organization, coordination, administration, and management of assigned school's activities and program.Duties and Responsibilities:Organize and maintain school records, including student files and staff records.Coordinate school events and activities, including parent-teacher conferences and field trips.Manage the entire front office operations and direct visitors and parents as required; ensure cleanliness at all times.Maintain accurate attendance records and monitor student attendance.Process and maintain student enrollment and withdrawal records.Assist with the preparation and distribution of school newsletters and other communications.Attend school board meetings and take minutes as required.Prepare prospective students for entry examinations and tests.Prepare and distribute meeting agendas and minutes in a timely manner.Answer phone calls and respond to emails promptly.Coordinate the lost and found items for the school and ensure students receive their items.Provide support to teachers and staff as needed (e.g., assist in printing exams).Order and maintain inventory of school supplies and materials.Maintain confidentiality of all school records and information.Schedule appointments and meetings for school staff, parents, and students.Collaborate with school staff to improve administrative processes.Distribute and collect textbooks and stationery for the school.Provide backup support to other administrative staff when needed.Plan and manage the boardroom utilization and facilitate meeting meals.Perform any other responsibilities assigned to the jobholder by the supervisor from time to time.Qualifications:Bachelor's Degree in Business Management/Secretarial Studies from a recognized Institution.Minimum of 3 years' experience in a similar role; school setting will be an added advantage.Experience in using management information systems and routine office systems.Computer literate and able to use various Microsoft programs including Word, Excel, PowerPoint, etc.Desired Competencies and Attributes:Good communication skills (both verbal and written) as well as presentation skills.Possess good organizational skills and excellent customer service skills.Excellent time management skills and the ability to prioritize work.Ability to handle multiple and conflicting priorities under strict deadlines.High standard of Integrity and Ethical practice.Attention to detail and problem-solving skills.Ability to work effectively with other team members.
