Assist in Grant and compliance with donor rules and regulations;
Assist in preparation of annual and multi-year budget plans;
Prepare and assist in developing ad hoc reports or cost analysis;
Support in completion of accurate and timely monthly grants close out checklists;
Provide financial assistance during proposal development by Program Design;
Any other relevant duties as assigned by the Budget and Grants Manager and Director of Finance.
Responsibilities
Organize and disseminate key budget and grant information
Receive and organize all documentation relating to new Awards and Modifications, summarize key donor conditions on a Grant Data Sheet and distribute appropriate key information to Finance staff, and Program team, Management Systems team and Program Design team in a timely manner;
Provide capacity building to Program, Support and Field Finance staff on key donor contractual requirements and AWF best practices in Budgets.
Proactively disseminate information about up-coming grant milestones (grants coming to an end, reports due, grants closed, etc.) to respective staff (Donor Relationship Managers, Program Managers, Finance Staff, Admin Staff, etc.) to ensure compliance with the grant conditions.
Budget Maintenance
Review and perform real-time maintenance of the Grant and Budget Ledgers by ensuring the two ledgers are reconciled to harmonize Donor approved budget vs AWF internal work plan budgets
Post budget adjustments in the Budget ledger on a timely basis.
Administer Unanet timesheet system, ensuring timesheet updates and adjustments are in accordance with the organizational approved operating budget.
Tracking and posting monthly in-kind/matching contribution documentation for grants with matching requirements;
Ensure spending that do not align with approved budgets are adequately approved and reclassified in the accounting system.
Grant financial management and Compliance
Run and share weekly/monthly grant spending reports and analyze for correct spending pattern and compliance to donor budget; flag to Budget and Grants Manager, Director of Finance and respective Program Design staff or donor point of contact on any key highlights requiring action;
Run bi-weekly grants receivable and advances to ensure accurate and timely donor invoicing and drawdowns;
Ensure all grants spending are on track and provide reports on any budget risks promptly;
Support the Grant close-out process to ensure that grants are closed out within budget and established timeframes;
Assist in completing accurate and timely monthly grants close out checklist;
Assist in preparation of donor reports for final review and sign off by the Senior Budget and Grants Officer and Budget and Grants Manager
Carry out monthly grant transnational review for compliance with donor regulations.
Conduct continuous grant/sub grant field compliance review and capacity building of AWF field staff and sub grantee staff on compliance requirements
Assist with grant audits by preparing the required schedules and reports for review.
Other Duties
Assist in Grant and compliance with donor rules and regulations;
Assist in preparation of annual and multi-year budget plans;
Prepare and assist in developing ad hoc reports or cost analysis;
Support in completion of accurate and timely monthly grants close out checklists;
Provide financial assistance during proposal development by Program Design;
Any other relevant duties as assigned by the Budget and Grants Manager and Director of Finance.
Job Requirements
Required education
: Bachelor's degree
Required relevant work experience
: 3 years
Required languages:
English (Spoken: fluent | Written: fluent)
