Skills and Competencies
Experience in a complex International NGO with a budget of $30-100mil annual budget
Broad experience with multiple funding sources, including the US government, other country governments, other bi-and multilateral donors and corporates and foundations.
Experience with the rules and regulations of multilateral donors.
Sound knowledge of legal and statutory requirements and controls affecting LG’s International Operations.
Strong written and verbal communication in English.
Demonstrated understanding of grants management, with proven experience in managing large donor portfolios.
Familiarity in capacity building of staff, especially with regards to program oversight and reporting (Financial and Programmatic).
Demonstrated proficiency in donor reporting, with strong writing, editing, and critical analysis skills.
Solid ability to communicate concisely, respectfully, and with impact.
Flexibility to adapt to changing requirements and needs..
Experience working in or with Africa.
Minimum Qualifications
Master’s degree with at least 13 years relevant work experience with at least 5 years Leadership/Management experience.
Bachelor’s degree in Business Management, Finance, Accounting, or related field.
CPA, CA, ACCA or equivalent preferred.
Responsibilities
Roles and Responsibilities
Grant Management and Compliance
Ensure grants or contracts are well administered and that program and support teams are fully informed of relevant donor compliance regulations and LG procedures to support on-track, on-time, and on-budget implementation.
Coordinate regular grant monitoring, using appropriate grant management tools and through facilitation and support of regular and timely Grant Review, Opening, and Closing Meetings.
Ensure compliance with approved programme/project budgets and spending policies, and initiate improved policies and systems regarding spending guidelines, cost allocation, and annual planning.
Oversee a comprehensive information management and filing system, ensuring donor contractual documents, reports, and key correspondences are consistently and frequently filed.
Maintain a broad and deep understanding of relevant donor policies, regulations and procedures.
Support program and finance staff in grant revisions, modifications, no-cost extensions, or budget realignments.
Provide support to the Director of Compliance and Grants, Director of Financial Planning and Analysis, Country Heads of Finance and Administration, BD team and Project Managers in liaison or representation to donors, and tracking key donor correspondence.
Ensure effective channels of internal and external communications relating to grants are established and respected, confirming senior management and technical leads understand donor communication protocols and provide copies of correspondence for files.
Proactively identify compliance risks throughout the portfolio and advise programs, support teams and senior management on necessary actions.
Liaise with the GET, Project Managers and BD teams about specific compliance issues, clearly communicating issues to relevant colleagues.
Sub-award management and Administration
Support development, maintenance, and updates to the Grant and Contracts manual, tools, templates, policies, SOPs, and guidance documents for sub-award management and administration
Oversee sub-award due diligence and monitoring procedures to ensure donor compliance in line with LG internal policies and donor regulations
Develops, and review sub-award templates and tools, properad assessments, monitoring plans and takes corrective actions.
Reviews sub-award modifications and provide expert advise to Program/Project staff on sub-awards related matters.
Collaborate with Program/Project staff on subrecipient/subcontract monitoring of deliverables, invoices, compliance with regulations, as well as terms and conditions.
Advises program/project staff on matters related to preparation, administration and close out of grants and sub-awards.
Oversees maintenance and timeline updates to the program sub-award tracker and regulatory reporting requirements.
Support the coordination, planning and execution of annual audits from sub-awardees
Participate in the assessment and induction of new partners / sub-awardees.
Facilitate partner/ sub awardee institutional capacity strengthening plans to ensure effective, efficient implementation of projects.
Reporting
Manage all external reporting to ensure timely delivery of high-quality reports which meet donor and LG requirements, coordinating closely with program and finance managers and coordinators.
Ensure quality information management related to reporting by overseeing the regular maintenance of grant files, reporting calendars, and updating of internal LG documentation and Grant Management Tools.
In concert with the finance team, assist program technical leads and operations staff with understanding the reporting and other compliance requirements on their grants.
Capacity Building.
Conduct ongoing capacity strengthening of staff in report writing, editing and critical analysis.
Provide capacity building for staff in grants management, spending tracking, and compliance .
Support training to program staff related to LG and donor regulations and processes for visibility and communications.
Job Requirements
Required education
: Post-graduate education
Required relevant work experience
: 10 years
Required languages:
English (Spoken: fluent | Written: fluent)
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