Job Summary
Provide specialist procurement expertise and guidance across the locations we are working in.
Minimum Qualification:Bachelor
Experience Level:Mid level
Experience Length:4 years
Job Description
Reference: JOB0121756
Job Purpose: Provide specialist procurement expertise and guidance across the locations we are working in. Ensure best practice procurement processes are understood and adhered to. Lead the design and delivery of frequent Country Office visits to deliver trainings and ensure organisational objectives and compliance requirements are met.
Responsibilities:
Work together with Global Procurement team to ensure policy is up-to-date and support the adoption across the organisation.
Work with Country Offices to proactively drive and maintain awareness and adoption of procurement processes across the organisation, promoting best practice and commercial thinking
Conduct at least 6 visits a year minimum and carry out trainings and workshops on the following: Procurement: Procurement planning, preferred suppliers, contract register, procurement fraud & tendering. Logistics: Fleet, - Stock management (assets). This will involve meeting with each department to ensure they are trained on procurement. Also ensuring that the Country Office has a procurement policy and induction in place. This includes preparing pre-visit agenda and trainings
Prepare post visit report including action plan, highlighted risks and recommendations.
Documentation & filing: Ensure that in all cases where procurement is supported, that the final procurement files are complete. This involves checking what Country Office file away and ensure it is complete.
Help create new guidance, templates etc. to support the organisation
Respond to procurement and logistics queries and support and guide on procurement (specifically tenders and complex procurement) whilst escalating to Head of Global Procurement if required
Help support any Global Procurement trainings
Discuss capability issues and skills needed in Country Office with Global Procurement team
Help manage the Procurement risk matrix of Country Offices and help plan Country Office visits and highlight any needs, priorities or actions.
Help cover for other members of Global Procurement team and in rare cases the global organisation
Discuss capability issues and skills needed in Country Office with Global Procurement team
Help manage the Procurement risk matrix of Country Offices and help plan Country Office visits and highlight any needs, priorities or actions.
Help cover for other members of Global Procurement team and in rare cases the global organisation
Knowledge/qualifications:
Formally recognised procurement qualification (MCIPS or equivalent experience).
Good working knowledge of donors
Deep technical knowledge of procurement processes, procedures (including tendering)
Experience:
Experience of developing and delivering procurement training
Experience of end to end project management including topics such as budgeting and risk management.
Strong experience of working in a dedicated procurement function.
Experience of effectively working with people remotely in a multi-location environment.
Experience of negotiating contracts and contract management and developing, implementing and monitoring SLAs and KPIs
Skills/Abilities:
Excellent English skills (both oral and written)
Ability to effectively influence and negotiate with stakeholders.
Excellent leadership, communication and negotiating skills.
Ability to work effectively with minimal supervision
Knowledge of Finance and managing budgets.
Confident and clear oral and written communication skills.
Essential:
Willingness to travel frequently
Reference: JOB0121756
Job Purpose: Provide specialist procurement expertise and guidance across the locations we are working in. Ensure best practice procurement processes are understood and adhered to. Lead the design and delivery of frequent Country Office visits to deliver trainings and ensure organisational objectives and compliance requirements are met.
Responsibilities:
Work together with Global Procurement team to ensure policy is up-to-date and support the adoption across the organisation.
Work with Country Offices to proactively drive and maintain awareness and adoption of procurement processes across the organisation, promoting best practice and commercial thinking
Conduct at least 6 visits a year minimum and carry out trainings and workshops on the following: Procurement: Procurement planning, preferred suppliers, contract register, procurement fraud & tendering. Logistics: Fleet, - Stock management (assets). This will involve meeting with each department to ensure they are trained on procurement. Also ensuring that the Country Office has a procurement policy and induction in place. This includes preparing pre-visit agenda and trainings
Prepare post visit report including action plan, highlighted risks and recommendations.
Documentation & filing: Ensure that in all cases where procurement is supported, that the final procurement files are complete. This involves checking what Country Office file away and ensure it is complete.
Help create new guidance, templates etc. to support the organisation
Respond to procurement and logistics queries and support and guide on procurement (specifically tenders and complex procurement) whilst escalating to Head of Global Procurement if required
Help support any Global Procurement trainings
Discuss capability issues and skills needed in Country Office with Global Procurement team
Help manage the Procurement risk matrix of Country Offices and help plan Country Office visits and highlight any needs, priorities or actions.
Help cover for other members of Global Procurement team and in rare cases the global organisation
Discuss capability issues and skills needed in Country Office with Global Procurement team
Help manage the Procurement risk matrix of Country Offices and help plan Country Office visits and highlight any needs, priorities or actions.
Help cover for other members of Global Procurement team and in rare cases the global organisation
Knowledge/qualifications:
Formally recognised procurement qualification (MCIPS or equivalent experience).
Good working knowledge of donors
Deep technical knowledge of procurement processes, procedures (including tendering)
Experience:
Experience of developing and delivering procurement training
Experience of end to end project management including topics such as budgeting and risk management.
Strong experience of working in a dedicated procurement function.
Experience of effectively working with people remotely in a multi-location environment.
Experience of negotiating contracts and contract management and developing, implementing and monitoring SLAs and KPIs
Skills/Abilities:
Excellent English skills (both oral and written)
Ability to effectively influence and negotiate with stakeholders.
Excellent leadership, communication and negotiating skills.
Ability to work effectively with minimal supervision
Knowledge of Finance and managing budgets.
Confident and clear oral and written communication skills.
Essential:
Willingness to travel frequently
