Office Administrator Ii At Independent Policing Oversight Authority (Ipoa)

.IPOA/HR/20/2024;Job PurposeResponsible for provision of secretarial services in an effective and efficient manner throughout the Authority.Key Responsibilities/ Duties / TasksSupport implementation of policies, strategies, guidelines, plans, standards and procedures that impact on Office Administration Services;Manage correspondences;Develop and maintain the filing system in the respective office of deployment;Support organization of meetings and prepare necessary materials for the meeting;Schedule appointments and meetings;Make travel arrangements;General administration of the office;Answer and direct phone calls;Update records in the respective office of deployment;Consolidate data for reports development in respective office of deployment;Implement management decisions;Develop and implement individual work plan.Job Dimensions:Financial ResponsibilityPrepare annual work plan, procurement plan and budgets.Responsibility for Physical AssetsResponsible for Office equipment, furniture and recordsDecision Making / Job InfluenceOperational decisionsWorking ConditionsPredominantly in an office setting with occasional field travel.Job Competencies (Knowledge, Experience and Attributes / Skills).Academic qualificationsBachelor's Degree in Secretarial Studies or Business and Office Management or equivalent qualifications from a recognized Institution;ORBachelor's Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution.Previous relevant work experience required.This is an entry level job